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Parkhurst Dining
Express Catering
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Thank you for choosing Parkhurst Dining at Marietta College to cater your next event! Below you will find our updated catering polices. These guidelines will help us better serve you during the planning process. To place a catering order, please contact the catering department (listed below):
Director of Catering - Jason Legraen
Email: jlegraen@parkhurstdining.com
Phone: 740-376-4434
When arranging catering services, we ask that you plan as far in advance as possible. Our preference is that you contact our Catering Department at least three (3) weeks before the event. The Catering Department will make every effort to satisfy your requests for functions booked less than 21 days prior to the event date, based on our availability.
Based on the service needs and logistics of your event, a deposit may be required to move forward with your event.
The client is responsible for the setup and/or rental of any tables, chairs, or equipment needed for your event. If you are renting a facility for your event, please confirm your setup needs with the venue and communicate that information to our catering department. If you need assistance or recommendations, Parkhurst Dining will be happy to refer you to the proper vendors.
Linens for any buffet tables are provided at no additional charge. Linens requested for any non-food related tables, guest seating, or special-order linens can be ordered for an additional charge. The number of linens needed for the event will need to be confirmed five (5) business days before your event so there is adequate time to order. Linen is unavailable for events that Parkhurst is not catering for or participating in.
The client is responsible for providing adequate trash receptacles for their event. Parkhurst will remove any food related trash only, at the end of your event and during your event as needed. Any trash that occurs after the end of your catering will be the client's responsibility for cleanup. If you have multiple food vendors or non-food-related trash for your event, the client is responsible for cleanup of trash
For any delivery or catering off-campus, a $250 food order minimum is required. Pickup options are available for food orders less than $250
Served All courses are served at your table. Depending on the time constraints of your event, the salad and/or dessert courses can be pre-set. Pricing is based on a single-menu entrιe selection.
Buffet This style of service offers a variety of menu choices. Quantities of food prepared will adequately serve the number of guaranteed guests. This, however, does not imply all-you-can-eat. Buffets for less than 25 people may incur an additional charge. A buffet is suggested when the following may occur, guests arriving at different times, physical layout of the room, mixed crowd requiring a varied menu, lack of facilities to serve formally, or a more informal style of event.
Delivery setup/pickup Deliveries made with a setup required. A minimum order of $300 food order is required for any delivery. For orders under $300 we have pick-up options available. Please order adequate tables from your facility or vendor for food and beverage service and have them set up at least three (3) hours before the event begins. If you need the event cleaned up promptly at the end time, please be sure to indicate that when you arrange for catering service. Delivery times are available from 8:00 a.m. to 7:00 p.m. Any delivery before or after these times may incur an additional charge depending on time, guest count and location. Delivery/setup charges will be added to the final bill based on the service needs requested. All equipment is the sole property of Dining Services and must be secured by the customer until picked up by our staff. Any equipment not returned or returned damaged will be charged full replacement cost.
Delivery drop-off Deliveries with no setup required, as well as no return pickup/cleanup. A minimum order of $250 is required for any delivery order. For orders under $300 pick-up options are available. Delivery times are available between 8:00 a.m. and 7:00 p.m. Any delivery before or after these times may incur an additional charge depending on time, guest count and location.
Pickup service Carry-out service can be arranged for items you may wish to pick up from Dining Services. You are responsible for the prompt return of any equipment used at your event. Your account will be charged for any equipment that has been damaged or is not returned within two (2) business days from the date of your event.
A delivery/off site catering fee will be added to the final bill based on the service needs and location of your event. If an extra attendant is requested the following amount will be charged:
Server/Attendant/Bartender $35.00 per hour 4-hour min.
Chef $35 per hour 4-hour min.
Attendant/chef charges will require one hour for setup and one hour for cleanup in addition to the scheduled time of the event. This is in addition to the charges listed above.
We reserve the right to adjust or change pricing from that printed based on location, seasonal availability and current market price of products found on our Catertrax Website. Sales tax will be added to the bill for all orders unless proof of exemption is provided. Sales tax is not added for pickup orders.
At the time of booking, we will email you a copy of the event sheet for your final approval. We ask that you confirm the event sheet through the catering department to verify that you approve the final menu and pricing. The expected count that you give us should be as accurate as possible. The Catering Department will plan, purchase and invoice for all the guests that you indicate will attend. A final guaranteed number must be given to the Dining Services Catering Office no later than 72 hours (5 business days) prior to the event (Monday before in the case of a Monday event). If the number of guests served at your event is greater than the original confirmed number, your final invoice will reflect the actual number of guests served (but no less than the confirmed number).
If no final count is obtained, we will prepare and charge for the original number of guests. Cancellations must be made four (4) days prior to the event to not incur a charge. Cancellations three (3) days prior to the day of the event, the charge will be 25% of the cost of the event. Same day cancellations will result in a full charge for the entire event.
At the start of the planning process, we will offer you an estimate of your order based on your requests. A 20% deposit may be required to hold the date or confirm your order. The deposit will be applied to your final bill. Deposits will be returned in full for any events canceled within 10 days or more from the date of your event. Deposits are non-refundable for any event canceled with less than a 10-day notice.
A physical copy of your final bill will be mailed to the address on file the week after your event. Payment in full is due 30 days from the date of your event. Your bill will have an address for our corporate office where a check can be mailed. Credit card or cash payments can be processed through our business office on campus.
A 15% late fee will be added to any bill not paid within 30 days from the date of your event. Please confirm the details of payment with the catering department at the start of the planning process.
Parkhurst Dining at Marietta College takes exceptional care to follow recommended proper food handling procedures in the best interests of our clients and guests to help reduce the risk of foodborne illness. As such, we have certain service guidelines designed to help us maintain this high level of food safety practice. These guidelines include not serving or making available for service any food or beverage that was not produced or supplied by Parkhurst Dining or one of our approved vendors; adhering to time limits that food may be held safely for service; limiting the service of certain foods to certain locations and conditions under which food safety guidelines can be upheld; and keeping customers from removing perishable foods from functions for later consumption. These and other guidelines have been put in place to help protect you and the college from the risks of foodborne illness. Because of our high standards in food safety, taking leftover food will only be allowed at the discretion of the Parkhurst management team. In the event that you are allowed to take food after the event, the client will be responsible for providing their own containers. Parkhurst will be happy to provide Togo containers for an additional charge.
Parkhurst dining will offer beer and wine service for certain events only when catering service is ordered. The client is responsible for purchasing and delivering beer and wine to the location of the event for service. If a full-service bar is needed, a bartending service from a sperate vender will be required. Please speak to the catering team for more details.
The Catering Department reserves the right to substitute items based on product availability. We will make every attempt to inform you of this change as far in advance as possible.
