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Parkhurst Dining
Express Catering
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Thank you for choosing Parkhurst Dining at Marietta College to cater your next event! Below you will find our updated catering policies. These guidelines will help us better serve you during the planning process.
To place a catering order, please visit www.mariettacatering.catertrax.com. Our system is set up for self-serve online ordering. For custom menus or any questions, please reach out to the catering department.
Director of Catering - Jason Legraen
Email: jl019@marietta.edu
Phone: 740-376-4434
When arranging catering services, we ask that you plan as far in advance as possible. Our preference is that you contact our Catering Department at least two (2) weeks before the date of your event. The Catering Department will make every effort to satisfy your requests for functions booked less than 10 days prior to the event date, although full-service catering or delivery cannot be guaranteed with less than a 10-day notice. A 15% late fee is charged for any function booked four (4) business days or less prior to your event. Catering services are not guaranteed for requests made with less than a 10-day notice
For custom menus (any item or package not listed on our website), please contact the catering department at least 3 weeks before the date of your event. Custom menus are not available for orders placed with less than a 3-week notice
A purchase order approval may be required before we can move forward with your event. Please reach out to the campus Purchasing Coordinator to confirm. When arranging for catered services, we ask that you plan as far in advance as possible so that a purchase order can be obtained if needed, and the event details can be finalized.
The client is responsible for the setup of any tables, chairs, or equipment needed for your event. Please submit all your setup needs through the proper channels at the start of your planning process. If you require any special room layout or design, tables or chairs, screens, Power Point, DVD or CD players, please place your work order as soon as possible so that Facilities and IT can accommodate your needs. If you need assistance, Parkhurst Dining will be happy to refer you to the proper department.
Linens for any food or beverage related tables for on-Campus events are provided at no additional charge. Linens requested for any non-food related tables, or special-order linens can be ordered for an additional charge. The number of linens needed for the event will need to be confirmed five (5) business days before your event, so there is adequate time to order. Linen is unavailable for events that Parkhurst is not catering for or participating in.
The client is responsible for providing adequate trash receptacles for their event. Parkhurst will remove any food related trash only at the end of your event and during your event as needed. Any trash that occurs after the end of your catering will be the client's responsibility for cleanup. If you have multiple food vendors or non-food-related trash for your event, please request assistance from Building services for your event's duration.
For any delivery drop off, a $125 food order minimum is required. For catering setups on campus, a $150 food order minimum is required. Pickup options are available for orders that do not meet the minimum.
Served – All courses are served at your table. Depending on the time constraints of your event, the salad and/or dessert courses can be pre-set. Pricing is based on a single-menu entrée selection.
Buffet – This style of service offers a variety of menu choices. Quantities of food prepared will adequately serve the number of guaranteed guests. This, however, does not imply all-you-can-eat. Buffets for less than 25 people may incur an additional charge. A buffet is suggested when the following may occur, guests arriving at different times, physical layout of the room, mixed crowd requiring a varied menu, lack of facilities to serve formally, or a more informal style of event.
Delivery setup/pickup – Deliveries made with a setup required. A minimum order of $150.00 is required for any delivery order that requires cleanup after your event. For orders under $150.00 we have pick-up options available. Please order adequate tables from your facility or vendor for food and beverage service and have them set up at least two (2) hours before the event begins. If you need the event cleaned up promptly at the end time, please be sure to indicate when you arrange for catering service. Delivery times are available from 7:00 a.m. to 8:00 p.m. Any delivery before or after these times may incur an additional charge depending on time, guest count and location. Delivery or catering services outside the hours of operation may not be available. Pricing includes the pickup of all equipment. All equipment is the sole property of Dining Services and must be secured by the customer until picked up by our staff. Any equipment not returned or returned damaged will be charged full replacement cost or late return fee of $100.
Delivery drop-off – Deliveries made on campus with no setup required, as well as no return pickup/cleanup. A minimum order of $125.00 is required for any delivery order. For orders under $125.00, pick-up options are available. Delivery times are available between 7:00 a.m. and 8:00 p.m. Any delivery before or after these times may incur an additional charge dependent on time, guest count and location.
Pickup service – Carry-out service can be arranged for items you may wish to pick up from Dining Services. You are responsible for the prompt return of any equipment used at your event. Your account will be charged for any equipment that has been damaged or is not returned within two (2) business days from the date of your event.
Most meals include the price of appropriate wait staff. If an extra attendant is requested the following amount will be charged:
Server/Attendant/Bartender– $35.00 per hour – 4-hour minimum.
Chef – $35 per hour – 4-hour min.
Attendant/chef charges will require one hour for setup and one hour for cleanup in addition to the scheduled time of the event. This is in addition to the charges listed above.
We reserve the right to adjust or change pricing from that printed based on location, seasonal availability and current market price of products found on our Catertrax Website. Sales tax will be added to the bill for all non-Marietta College events unless proof of exemption is provided.
At the time of booking, we will email you a copy of the event sheet for your final approval. We ask that you confirm the event sheet through the catering department to verify that you approve the final menu and pricing. The expected count that you give us should be as accurate as possible. The Catering Department will plan, purchase and invoice for all the guests that you indicate will attend. A final guaranteed number must be given to the Dining Services Catering Office no later than 72 hours (4 business days) prior to the event (Wednesday in the case of a Monday event). If the number of guests served at your event is greater than the original confirmed number, your final invoice will reflect the actual number of guests served (but no less than the confirmed number).
If no final count is obtained, we will prepare and charge the original number of guests. Cancellations must be made four (4) days prior to the event to not incur a charge. Cancellations three (3) days prior to the day of the event, the charge will be 25% of the cost of the event. Same day cancellations will result in a full charge for the entire event.
At the beginning of the planning process, we can offer an estimate invoice to submit to the Marietta College Accounting Office to begin your process of obtaining a purchase order number. Once a purchase order is submitted to Parkhurst Dining, we can proceed with your event. Students placing catering orders must have an adviser to oversee the planning process and payment for the event. A service fee may be charged to events not sponsored by Marietta College. Payments are due within 30 days of the date of your event.
Parkhurst Dining at Marietta College takes exceptional care to follow recommended proper food handling procedures in the best interests of our clients and guests to help reduce the risk of foodborne illness. As such, we have certain service guidelines designed to help us maintain this high level of food safety practice. These guidelines include not serving or making available for service any food or beverage that was not produced or supplied by Parkhurst Dining or one of our approved vendors; adhering to time limits that food may be held safely for service; limiting the service of certain foods to certain locations and conditions under which food safety guidelines can be upheld; and keeping customers from removing perishable foods from functions for later consumption. These and other guidelines have been put in place to help protect you and the college from the risks of foodborne illness. Because of our high standards in food safety, taking leftover food will only be allowed at the discretion of the Parkhurst management team. In the event that you are allowed to take food after the event, the client will be responsible for providing their own containers. Parkhurst will be happy to provide Togo containers for an additional charge.
Please discuss the service of alcoholic beverages with our Catering Director to ensure compliance with college policies.
The Catering Department reserves the right to substitute items based on product availability. We will make every attempt to inform you of this change as far in advance as possible.
